When putting together Lawn Care Bids there are certain pieces of information necessary to provide the most accurate quote for yourself as well as the potential lawn care customer.
The first step is how you found out about the call for bids (tenders). Did you find out about it through a friend, listed on a website or through your local newspaper? Is this Lawn Care Bid for a residential property of is it commercial?
Do you have all the important information in front of you? What info. Exactly?
If you answered residential then going and talking to the owner and viewing the property should make this a much easier process.
On the other hand if this is a large commercial opportunity then the following information is of greater importance in giving the best Lawn Care Bids you can.
Well is there a deadline in which the bids need to be returned by? If so do you still have enough time to organize the bid properly and still get it to the possible customer by the closing date?
Is there a minimum amount of liability insurance involved to get the bid? Do you have enough? If you don’t what is the cost to you for additional insurance?
Are there restrictions on when you can perform your work on the job site? If so this should be given some consideration. Are you just starting out with little or no customers or are a veteran just looking to top up your lawn care schedule? If you can accommodate their time frames great. Remember if you live in an area that receives many rain days that this situation could become a problem.
Do you have the manpower/equipment to do the job properly as well as profitably? If you need to add either of these it should effect how you price the bid.
Are lawn care companies extremely competitive and cut throat in the area in which you work? If this is the case how do you measure up? Are you the middle of the road, on the high side or are you the guy that goes in low just to get the job?
If the tender is an open one for large areas such as schools, waste treatment plants or park lands then the lowest bidder usually gets the job. If you aren't willing to perform the job for a very low profit then ask yourself is it even worth bidding.
Are you better off pursuing residential contracts in high end subdivisions that offer more profit?
When preparing Lawn Care Bids you should already know your hourly rate or cost per acre which in most cases should make figuring out the cost relatively easy. You need to inspect the property being bid on. As you are performing the inspection keep an eye out for problems such as water mains, metal property markers or rocks that are above ground level and could damage your equipment.
Can you do every square inch of the job on your ZTR or are there a lot of steep hills that will require more push mower work?
Next was trimming to be included in the bid? If so as you are reviewing the property keep track the amount of sidewalk, trees, telephone/light poles as well as buildings that will need attention.
Keep in mind are you doing this job by yourself or will you have a co-worker with you doing the trimming/push mower work while you are on the ZTR? This could double the amount of time or cut the time in half. Are you to cut and trim weekly or as needed?
When you are looking at the property try to break it down into sections (if your are talking acres) and ask yourself what current properties do I look after that are approximately the same size and how long does it take to do that customer.
Once you have priced the sections add them together to get an approximate price. We then need to consider one last thing, is this property close to any existing customers you have or is this bid a distance away? Travel time to and from a job should also be included as a final piece to ensure you are giving accurate Lawn Care Bids.
Will it add ½ an hour to the cost? Can you plan to cut it on a day when you regular lawn care schedule brings you close to this property or will you have to totally rearrange your routes to accommodate this client?
Now that you have a price per cut are you quoting on a seasonal price or on a per cut price? If the answer was seasonally do you know how many cuts on average you do seasonally? If you don’ know you’ll have to take into consideration the amount of rain you get on average in your area as well as how cold/warm the winters in your area? Obviously there is going to be a longer growing season in Miami, Florida than in Toronto, Ontario, Canada.
Once you have your approximate number of cuts per season, just multiply your cost per cut by the number of cuts per season and you should have a price for any Lawn Care Bids you may need to do.